Workflow & Forms Automation for Microsoft 365

The No-Code Workflow BuilderInside Your Microsoft 365

Automate any business process, right inside SharePoint and Microsoft Teams.

HUB lets your team build smart forms and approval workflows without writing a single line of code. It runs natively in your Microsoft 365, uses the licenses you already own, and keeps every byte of data inside your tenant.

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No Code RequiredNo Extra LicensesYour Data Stays in Your TenantArabic & RTL Ready

HUB by Digitize Flow

Build Workflows. Automate Processes. One Unified Platform.

Workflow & Forms Automation

Approvals Shouldn't Live in Inboxes

Most organizations still run critical processes on paper forms, email chains and spreadsheets. Requests get lost, nobody knows who is holding them up, and every new process becomes an IT project.

Lost in email

Requests bounce between inboxes with no single source of truth and no audit trail.

No visibility

Requesters chase approvers, managers can't see bottlenecks, and deadlines slip quietly.

IT backlog

Every new form or approval process needs a developer, so simple improvements wait for months.

How It Works

From Idea to Running Process in Minutes

HUB is designed for business users. If you can fill in a form, you can build one.

  1. 1

    Build your form

    Drag and drop fields, set validation rules, and show or hide fields based on the user's answers.

  2. 2

    Design your workflow

    Define who approves, in what order, under which conditions and within what time frame, all visually.

  3. 3

    Publish and run

    Publish with one click. Employees submit requests from SharePoint or Teams, and approvers act directly from their email or Teams.

A complete process can be built and running in about 15 minutes.

Key Features

Everything You Need to Digitize Your Processes on SharePoint

A Drag-and-Drop Form Builder

Build professional forms in minutes from a rich field library:

  • Basic fields: Text, Text Area, Number, Date
  • Choice fields: Dropdown, Multi-Select, Radio, Checkbox, Toggle
  • Advanced fields: People Picker, Lookup, Attachment
  • Layout: Repeating Table for line items and multi-row data
  • Built-in validation: validation presets, required fields, unique values across all submissions, minimum and maximum length, and custom patterns (Regex).
  • Conditional logic: show, hide or require fields dynamically based on the user's input.
  • Field-level permissions: decide, per group or department, who can edit a field, who can only read it and who can't see it at all.
  • Form theming: match each form to your brand.

Workflows as Flexible as Your Business

  • Sequential and parallel steps: route approvals one after another or to several approvers at the same time.
  • Conditions and branching: send requests down different paths based on amounts, departments or any form value.
  • Dynamic approvers: route automatically to the requester's manager, the current approver's manager, specific people or groups.
  • SLAs and escalation: set deadlines for every step and escalate automatically when they are missed.
  • Automatic reminders: nudge approvers before work gets stuck.
  • Delegation: keep work moving when approvers are out of office.
  • Group tasks: assign a task to a team, and the first person to act completes it.

Approve From Email or Teams, Even on Mobile

Approvers don't need to open another system. They review the request and approve or reject it directly from their Outlook email or from Microsoft Teams, on desktop or on the go. Rejections require a comment, so every decision is clear and documented.

One Place to Work: Microsoft Teams

The entire solution can be opened and used from Microsoft Teams. Employees submit requests, track their status and complete tasks without leaving the app they already use all day.

A Simple Portal for Every Employee

  • Submit new requests and track them in real time
  • My Tasks view for everything waiting on you
  • Visual timeline showing every step, action and comment
  • Search, filter and export request lists to Excel
  • Print or export any request as PDF
  • Add attachments to any request
  • Fully responsive, so it works on mobile browsers

See Where Every Process Stands

Built-in reports and dashboards show request volumes, status and bottlenecks, so managers can spot delays and improve processes with real data.

You Decide Who Can Do What

  • Customizable roles and permissionsAdministrators grant or revoke access to every capability, feature by feature.
  • Form and workflow versioningSave drafts, publish and unpublish safely. Active requests are protected from changes to the process they started on.
  • Full audit trailEvery action is recorded with who, what and when.
Coming soon

Meet Your AI Assistant for Every Process

Soon, your employees won't need to search, click or chase. They will simply ask. The HUB AI Assistant will understand plain language, in Arabic or English, answer questions about requests and tasks, and take action on the user's behalf.

Available where your people work: inside the HUB portal and in Microsoft Teams.

Track any request

"Where is my leave request?" Get the current status, who it's waiting on and the full timeline instantly.

See what's waiting on you

"What do I need to approve today?" Get a clear list of your pending tasks.

Submit requests by conversation

"I need to request a new laptop." The assistant asks the right questions and fills in the form for you.

Approve, reject or delegate

"Approve this request" or "Delegate my approvals to Sara while I'm away". Act without opening a single screen.

Summarize before you decide

Get a short summary of long requests and their history, so approvers can decide faster and with confidence.

Answer process questions

"How do I request a business trip?" Employees get guidance on the right process instead of asking around.

  • Respects user permissionsThe assistant only sees and does what each user is already allowed to see and do.
  • Arabic & EnglishNatural conversation in both languages.
  • Optional moduleAdd it whenever you're ready. It runs on Microsoft Copilot Studio, which requires additional licensing.

Want early access?

The AI Assistant is in development. Tell us about your processes and we'll keep you posted.

Register Your Interest

Why Organizations Choose HUB

No code. No learning curve.

Business users build and change their own processes. No developers, no complex scripting and no specialized training needed.

100% native to Microsoft 365

HUB lives inside SharePoint and Teams. There is no new platform to adopt and no separate login, and your employees already know where to find it.

No extra licenses

The HUB platform runs on the Microsoft 365 licenses you already have. Additional licensing is only needed if you integrate with systems outside Microsoft 365, or enable the optional AI Assistant.

One-time investment, every employee included

You pay once for the solution and its implementation, with no subscriptions and no per-user fees. Roll it out to your entire organization at no extra cost. An optional support agreement can be arranged after go-live if you need one.

Your data stays in your tenant

All forms, requests and records are stored in your own Microsoft 365 environment, protected by your existing security, compliance and retention policies. Nothing is sent to an external cloud.

Arabic & RTL ready

Build forms and processes in Arabic or English with full right-to-left support, designed for organizations across the region.

Explore our SharePoint expertise

HUB vs. the Alternatives

How HUB Compares

Organizations usually choose between subscription workflow platforms, custom development, or legacy SharePoint tools. Here's how HUB stands apart.

HUB

Build without code
Drag and drop
Runs inside SharePoint & Teams
Natively
Data stays in your tenant
Always
Pricing model
One-time, all employees
Approve from email & Teams
Built in
Future-proof
Built on modern Microsoft 365
Time to go live
24 working days

Subscription workflow platforms

Build without code
Usually
Runs inside SharePoint & Teams
Separate platform or add-on
Data stays in your tenant
Often stored in the vendor's cloud
Pricing model
Recurring subscription
Approve from email & Teams
Varies
Future-proof
Yes
Time to go live
Varies

Custom-built solutions

Build without code
Requires developers
Runs inside SharePoint & Teams
Depends on the build
Data stays in your tenant
Usually
Pricing model
High build and maintenance cost
Approve from email & Teams
Must be built
Future-proof
Depends on the team
Time to go live
Months

Legacy InfoPath / SharePoint 2013 workflows

Build without code
Technical skills needed
Runs inside SharePoint & Teams
SharePoint only
Data stays in your tenant
Yes
Pricing model
—
Approve from email & Teams
No
Future-proof
Retired by Microsoft
Time to go live
—

Integrations

Connects With the Systems You Already Use

HUB works with Microsoft 365 out of the box: SharePoint, Teams, Outlook and Power Automate. It can also integrate with any external system in both directions. HUB can send data to your ERP, HR or finance systems, and those systems can read or pull data from HUB.

Integrations with external systems are scoped and agreed with each client, so they fit your exact landscape. They typically use Power Automate Premium, which requires Power Automate Premium licenses.

Learn about our Power Automate work Explore business process automation services

Implementation

Live in 24 Working Days

Our team handles the full rollout, from installation to go-live, in a standard 24-working-day implementation.

  1. 1

    Deployment

    HUB is installed and configured in your Microsoft 365 tenant.

  2. 2

    Testing

    We validate the solution in your environment.

  3. 3

    Training

    We train your administrators and key users to build and manage processes on their own, so they can enable the rest of your organization.

  4. 4

    UAT

    Your team tests real processes and signs off.

  5. 5 Day 24 · Go-live

    Go-live

    Your organization starts running processes on HUB.

After go-live, your team is fully empowered to build new processes independently, with no need to come back to us for every change.

Book a Demo

What You Can Build

One Platform, Every Department

HUB doesn't lock you into fixed templates. Your team builds exactly the processes your business needs. Here are a few examples:

Human Resources

  • Leave requests
  • Onboarding and offboarding
  • Business trip requests
  • Letter requests
  • Training requests

Finance

  • Expense claims
  • Payment requests
  • Budget approvals
  • Petty cash

Procurement

  • Purchase requests
  • Vendor registration
  • Contract approvals

IT

  • Access requests
  • Equipment requests
  • Change requests

Operations & Administration

  • Facility bookings
  • Maintenance requests
  • Document approvals

Legal & Compliance

  • Policy acknowledgments
  • Contract reviews
  • Compliance checklists

Questions & Answers

Frequently Asked Questions About Our SharePoint Workflow Builder

Licensing & Pricing

Do we need any additional licenses to use HUB?

No. The HUB platform runs on your existing Microsoft 365 licenses. Additional licensing is only needed if you choose to integrate HUB with systems outside Microsoft 365, which typically uses Power Automate Premium, or to enable the optional AI Assistant, which requires Microsoft Copilot Studio licensing.

Do we pay per user?

No. You make a one-time investment for the solution and its implementation, and every employee in your organization can use it.

Are there any recurring fees?

There are no subscriptions and no per-user fees for the HUB platform. If you want ongoing support or maintenance after go-live, an optional support agreement can be arranged, but it is never required. The only other possible recurring costs are Microsoft licenses for optional capabilities you choose to enable, such as the AI Assistant or integrations with external systems, which are paid directly to Microsoft.

Security & Data

Where is our data stored?

All HUB data stays inside your own Microsoft 365 tenant, in SharePoint. It is protected by your existing security, compliance and retention policies and is never stored on an external cloud.

Who can see a request or a field?

Administrators fully control access. They can customize roles and permissions across the platform, and on every form they can decide, per group or department, who can edit a field, who can only read it and who can't see it at all.

Is there an audit trail?

Yes. Every action is recorded with who, what and when, and every request has a visual timeline that shows each step, action and comment.

Using HUB

What is HUB by Digitize Flow?

HUB is a no-code workflow and forms builder that runs natively inside SharePoint Online and Microsoft Teams. Business users build forms and multi-step approval workflows with drag and drop, and employees submit and approve requests from SharePoint, Teams or Outlook.

Do we need developers to build processes?

No. HUB is fully no-code. Business users and administrators build forms and workflows with drag and drop. A complete process can be built in about 15 minutes.

Does HUB come with ready-made templates?

HUB is designed so that your team can build any process you need, exactly the way your business works. We train your administrators and key users to build processes themselves, so you are never limited to fixed templates.

Can approvers act without opening the system?

Yes. Approvers can approve or reject requests directly from their Outlook email or from Microsoft Teams, including on mobile.

Can we use HUB from Microsoft Teams?

Yes. The entire solution can be opened and used from Microsoft Teams.

Does it work on mobile?

Yes. Employees can submit and track requests from the responsive portal on any mobile browser, and approve or reject from Teams or Outlook on their phones.

Does HUB support Arabic?

Yes. HUB fully supports Arabic and right-to-left (RTL) layouts.

What happens to active requests if we change a process?

HUB supports versioning. You can save drafts and publish new versions safely, while requests already in progress are protected from changes to the process they started on.

AI Assistant Coming soon

What is the HUB AI Assistant?

An upcoming AI assistant for end users, coming soon to the HUB portal and Microsoft Teams. Employees will be able to ask about their requests and tasks in plain Arabic or English, and have the assistant submit requests, approve, reject or delegate on their behalf.

Is the AI Assistant included in HUB?

The AI Assistant will be a separate, optional module. HUB works fully without it, and you can add it at any time once it is available.

Does the AI Assistant require additional licenses?

Yes. The AI Assistant is built on Microsoft Copilot Studio, so enabling it requires additional Copilot Studio licensing, either prepaid capacity or pay-as-you-go per message, paid directly to Microsoft. We help you choose the right licensing option for your usage.

Can the AI Assistant access data a user isn't allowed to see?

No. The assistant respects each user's existing permissions. It only sees and does what that user is already allowed to see and do.

When will the AI Assistant be available?

The AI Assistant is currently in development. Contact us to learn more or to register your interest in early access.

Integration & Migration

Can HUB integrate with our ERP or HR system?

Yes. HUB can integrate with any external system in both directions: it can send data to your systems, and your systems can read or pull data from it. Integrations are scoped and agreed with each client, and typically use Power Automate Premium connectors, which require Power Automate Premium licenses.

Is HUB a replacement for InfoPath and SharePoint 2013 workflows?

Yes. Microsoft has retired InfoPath Forms Services and SharePoint 2013 workflows in SharePoint Online. HUB gives you a modern, no-code way to rebuild those forms and approvals natively in Microsoft 365.

How is HUB different from subscription platforms like Nintex or Kissflow?

HUB runs natively inside your own SharePoint and Teams, keeps your data in your tenant, and is a one-time investment with no per-user subscription fees.

Implementation & Training

How long does implementation take?

A standard implementation takes 24 working days, covering deployment, testing, training, UAT and go-live.

Do you provide training?

Yes. We train your administrators and key users so they can build and manage processes independently and enable the rest of your organization.

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Ready to Automate Your First Process?

See how HUB can turn your manual approvals into fast, trackable workflows, inside the Microsoft 365 you already own.

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